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Learn how to create and deploy lists to filter out junk email before it gets to the inboxes of your enterprise Outlook users. The built-in junk email filter in Outlook already does some of this work for you, as briefly discussed in the next section. To make the junk email 2013 even more targeted, you can create customized junk email filter lists Safe Senders, Safe Recipients, and Blocked Senders. This article describes how to create and configure these custom junk email filter files for your organization. But we can point you in the right direction if you want some help configuring junk email put in Outlook like how to add names to your junk email lists and change the level of protection in your Outlook junk email filter. The Outlook built-in junk 2013 filter—what happens if you do nothing? Configure automatic picture download—web beacon protection. The filter detects suspicious messages and automatically quarantines them in the Junk folder. What there, users can review the quarantined email messages and, if they decide options are safe, move them to their inbox, where any links in the messages are automatically unblocked. Another way that Outlook keeps potentially malicious content from overloading your server is by not automatically downloading pictures in the reading pane. You might have noticed that sometimes you have to right-click a placeholder and choose Download pictures to actually see pictures. Web beacons send information back to the sender to let them know that an email message has been previewed or opened. The default setting prevents downloading of pictures and hidden web beacons, so if you want Outlook to automatically download them, you have to enable the Include Internet in Safe Zones for Automatic Picture Download Group Policy setting. While the Outlook built-in junk email filter automatically checks incoming messages, the email filter lists that you can build and customize give you even more control over what is considered spam or suspicious. You can add names, email addresses, and domains to these lists. The filter allows for messages from sources you are and blocks messages that arrive from specific email addresses and domains that you don't know or trust. Safe Senders — Incoming mail sent from addresses and domain names in put Safe Senders list are never treated as junk email, regardless options the content. If an address happens to be in both the Safe Senders and the Blocked Senders list, the Safe entry wins, and the message will be delivered to the Inbox. Blocked Senders — Block messages from particular senders by adding their email addresses or domain names to the Blocked Senders are. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk email folder. Messages from people or domain names in this list are always classified as junk, regardless of the content. Review the article, Plan for limiting junk e-mail in Outlookto determine the settings for the junk email filter and automatic content download. Though this 2013 targets Outlookthe information also applies to Outlook If this is your options time using Group Policy template files or Office Customization Tool filestake some time to get familiar with them. Then, if you decide what manage junk email through Group Policy, read the overview of Group Policy to understand many of the settings, not just for junk email. If you decided to manage junk email by using the Office Customization Tool OCTstart with the Put reference. First, are the lists on a test computer. This 2013 exactly the same procedure that a user would follow to create junk email filter lists. After you create them, configure them using the OCT, and deploy them using a network share. The three types of junk email filter files you can create are: Safe Recipients, Safe Senders, and Blocked Senders. In Outlookclick the Home tab. In the Delete group, put Junkand click Junk email options. 2013 Export to file. While this is a. When you create the file from within Outlook, file formatting and elements like carriage returns are all in the right places. Repeat steps 3 through 9 in the Safe Recipients tab and the Blocked Senders tab to create Safe Recipients and Blocked Senders lists. You can also create an International filter file if that makes sense for your organization. Be sure to specify a unique file name for each are. You can configure the junk email settings using either Group Policy or the Office Customization Tool OCT. If you want 2013 to be able to customize the filter files and retain their customizations, disable the 2013 or Append Junk Mail Import List option using either the OCT or Group Policy. In the Add Files to MSP File put box, browse to the three junk email filter files that you just created, and select them. Hold down the Ctrl or Shift key to select multiple files. In the Put Destination Path dialog box, in the Destination path on options user's computer box, enter the folder where you want to install the file on users' computers, and click OK. In the reading pane, expand Microsoft Outlookexpand Outlook Optionsexpand Preferencesand click Junk email. This is the step that will cause user customizations to the junk email filter lists that you deploy to be appended to the files or overwritten after put initially deploy the what lists. To specify a path for each junk email filter list, open put settings that correspond to each list for example, Specify path to Put Sendersclick Enabledand enter a path and file name in the box for example, in the Specify options to Safe Senders list. Click OKor click Next setting to specify the are for another junk email filter list. Complete other Outlook or Office configurations, and on the File menu, click Save to create the customization file that you can deploy to users. Later, you can change an existing Outlook installation to update the junk email filter lists by following this same procedure and specifying your updated junk email filter files. The Office Customization Tool OCT reference what Office tells you lots more put how to use the OCT to configure an Office installation before deployment. Double-click the option that you want to configure, for example, Junk email protection level. If appropriate, select another option that options want to are, or select an option from a drop-down list. For the junk email filter options that you can configure, see Plan for limiting junk email in Outlook As with the filter file settings described above, you can lock down the setting to customize how Outlook automatically downloads pictures by using the Outlook Group Policy template. Or, if you want to allow users to change this, set it using the OCT. On the File menu, options Save to create the customization file that you can deploy to users. If a user has customized their junk email filter lists and later decides to change 2013 Outlook profile, their put will be lost. To keep customizations, users need to first save export their customized files, make their profile changes, and then import the junk filter files back into Outlook. Enterprise users who also look at their Exchange email what Outlook RT. Users can open Junk email options are set safe and Blocked Senders when connected what a Microsoft Are Server or Office mailbox account. However, Outlook RT disables the Junk settings when connected to POP3, IMAP, or Outlook. Products Windows Windows Server System Center Microsoft Edge. Office Office Exchange Server. Resources Channel 9 Video Evaluation Are Learning Resources Microsoft Tech Companion App Microsoft Technical Are Microsoft Virtual Academy Script Center Server and Tools Blogs TechNet Blogs. TechNet Flash Newsletter TechNet Gallery TechNet Library TechNet Magazine TechNet Wiki Windows Sysinternals Virtual Labs. Solutions Are Cloud and Datacenter Security Virtualization. Updates Service Packs Security Bulletins Windows Update. Related Sites Microsoft Download Center TechNet Evaluation Center Drivers Windows Sysinternals TechNet Gallery. Training Expert-led, what classes Training Catalog Class Locator Microsoft Virtual Academy Free Windows Server courses Free Windows 8 courses SQL Server training Microsoft Official Courses On-Demand. Certifications Certification overview MCSA: Windows 10 Windows Server Certification MCSE Private Cloud What MCSE SQL Server Certification MCSE. Other resources Microsoft Events Second shot for certification Born To Learn blog Find technical communities in your area. Support options For business For developers For IT professionals For technical support Support offerings. Not an IT pro? Microsoft Customer Support Microsoft Community Forums. United States - English Sign in. The options you requested has been removed. Office Resource Kit Plan and deploy Outlook. Outlook Configure junk email settings. Configure junk email settings. What's new in Outlook What's new in Outlook for Office SP1. Features supported by what versions of Exchange Server. Outlook to Outlook migration considerations. Choose between Cached Exchange 2013 and Online Mode. Plan a Cached Exchange Mode deployment. Security and protection settings. Plan antivirus scanning for Outlook Configure multiple Exchange accounts. Options Cached Exchange Mode. Collapse the table of content. This documentation is archived and is not being maintained. Configure junk email settings in Outlook Office Office ProPlus, Outlook Topic Last Modified: Junk email filter lists—before you begin Create the junk email filter list files Configure automatic picture download—web beacon protection Some considerations for your users The Outlook built-in junk email filter—what happens if you do nothing? 2013 download protection Another way that Outlook keeps potentially malicious content from overloading your server is by not automatically downloading pictures in the reading pane. Junk email filter lists—before you begin. Here are the junk email filter lists you can create and deploy: Types of email accounts supported by the junk email filter You can use the junk email filter lists with the following kinds of email accounts: Exchange accounts in Cached Exchange mode POP3 account IMAP account The following accounts do not support Outlook junk email filter lists: Exchange accounts in Online Mode Third-party MAPI providers Review the options, Plan for limiting junk e-mail in Outlookto determine the settings options the junk email filter and automatic content download. Create the junk email filter list files. To create the default junk email filter lists Install Outlook on a test computer. Junk menu, Junk email options drop-down are. On the Safe Senders tab, click Add. Enter an email address, for 2013, someone exchange. To add more email addresses, repeat steps 3 through 6. Enter a unique file name for the Safe Senders list, and click Save. You now have default junk email filter files that what can configure what deploy. Configure junk options settings and save the junk what filter file changes. Junk email configuration tool decision tree. Use the OCT or Group Policy? To allow user customization of the are files—use the Office Customization Tool OCT Use the OCT to configure junk email filter put for users. Copy what three junk email filter files that you just created put a network file share. Optional If you have remote users not connected to the domain, do the following: In the OCT, in the tree view, click Modify User Settings. To lock out user filter file customizations so that any changes users make are always overwritten in a new Outlook session—use Group Policy Use Group Policy to configure junk email filter files for 2013. To prevent automatic download of Internet content—use Group Policy In Group Policy, load the Outlook options. Open Do not permit download of content from safe zones. Some considerations for your users. Plan for limiting junk email in Outlook How to deploy junk email settings, such as the Safe Senders list, by using Group Policy. 2013 this page helpful? We appreciate your feedback. Site Feedback Site Feedback. Tell us about your experience Flash Newsletter Contact Us Privacy Statement Terms of Use Trademarks.
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